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| NCEHR's
Site Visit Program
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NCEHR's
Site Visit Program
Process
The
usual process for a site visit is as follows:
The surveyors meet with local persons who
can give them a sense of how your institution and its affiliated
research centres meet their responsibilities for ethics review
and who are also able to identify any problems encountered
in use of the Tri-Council Policy Statement and other applicable
policies and regulations. The surveyors thus meet with Research
Ethics Board (REB) members, representatives of the office
of research administration, departmental chairpersons, people
from the research community with whom your REB has interacted,
including reviewers, and others as deemed appropriate. The
survey team is also ready to make an educational presentation
on research ethics issues for the research community. The
content and length of any such session would be planned jointly
by you and NCEHR.
We suggest meeting with the following groups:
- Senior
administrators & REB Chairs
(30 min)
- REB members (90 min)
- Researchers whose proposals have been
reviewed by the REB (60 to 90 min)
- Department heads (45 min)
- Research participants, graduate or post-graduate
students (45 min)
Following
these meetings, the surveyors spend 30 to 60 minutes in
preparing preliminary feedback and recommendations,
which they then present verbally, for approximately an hour,
to senior officials to whom the President delegates responsibility
for ethics review (e.g., VP-Research, or equivalent, and
REB Chair). A preliminary report will follow where we
ask that we be informed of any factual changes that, in
your opinion, need to be made. After having been informed
of them, we will then send you a final version of the report.
The preliminary and final report are intended only
to provide comment on the strengths and weaknesses of the
program for ensuring ethical research with humans in your
organization, and some guidance for its improvement. It
is not intended to provide NCEHR's approval or otherwise
of
that program, and the organization agrees that it will
not represent the report as providing NCEHR's approval
of the program.
A site visit to your institution should adhere
to these general procedures and include meetings between members
of the various groups mentioned and the surveyors.
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